{"id":15666,"date":"2022-02-28T10:12:59","date_gmt":"2022-02-28T09:12:59","guid":{"rendered":"https:\/\/blog.ptvgroup.com\/?p=15666"},"modified":"2023-10-27T11:51:07","modified_gmt":"2023-10-27T09:51:07","slug":"ten-crucial-faq-about-route-optimization-software","status":"publish","type":"post","link":"https:\/\/blog.ptvlogistics.com\/en\/transport-logistics\/ten-crucial-faq-about-route-optimization-software\/","title":{"rendered":"Ten crucial FAQ about route optimization software"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]There is sometimes confusion about the use of route optimization software.\u00a0What can such a system do and what not?\u00a0For which companies is it useful?\u00a0Will I still need human planners once a <a href=\"https:\/\/www.ptvgroup.com\/en\/solutions\/products\/ptv-route-optimiser\/benefits\/reduce-freight-costs\/\" target=\"_blank\" rel=\"noopener\">route optimization software<\/a> is deployed?\u00a0Below are answers to 10 pressing questions about\u00a0this topic.<\/p>\n<h2><strong>1. <\/strong><strong>What is a route optimization software?<\/strong><\/h2>\n<p>It\u2019s a software with planning algorithms.\u00a0These algorithms\u00a0<a href=\"https:\/\/www.ptvgroup.com\/en\/solutions\/products\/ptv-route-optimiser\/functions\/route-planning-scheduling\/\" target=\"_blank\" rel=\"noopener\">automatically distribute all assignments<\/a>\u00a0across your means of transport, so that optimal routes are created.\u00a0The software automatically considers a large number of factors relevant to planning.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/2&#8243;][vc_column_text]<\/p>\n<h2><strong>2. Why should I work with route optimization software?<\/strong><\/h2>\n<p>[\/vc_column_text][vc_single_image image=&#8221;10336&#8243; img_size=&#8221;500&#215;500&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_empty_space height=&#8221;132px&#8221;][vc_column_text]Route optimization software is relevant if you have several vehicles with several stops per route.\u00a0Manual planning can quickly become unmanageable, as\u00a0various factors make your transport planning unclear and time-consuming.\u00a0For example, <a href=\"https:\/\/www.ptvgroup.com\/en\/solutions\/products\/ptv-route-optimiser\/functions\/restrictions-routing-scheduling\/\">restrictions<\/a>\u00a0such as time window and delivery times, environmental zones, or the different heights of the available vehicles.<\/p>\n<p>Often, the added overview and the time saved are already sufficient benefits to justify an investment in \u00a0route optimization software.\u00a0With it, the planner saves time and can spend it on more tactical or strategic issues.\u00a0The fact that you save costs at the same time thanks to more efficient transport is a bonus.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/2&#8243;][vc_column_text]<\/p>\n<h2><strong>3.What do I need for a route optimization software?<\/strong><\/h2>\n<p>First, you will need correct data from your transport management system (TMS), customer relationship management (CRM), or ERP system.\u00a0That\u2019s because \u00a0route optimization software needs not only information about orders and delivery addresses, but also other data, such as the delivery times agreed with customers.\u00a0By <a href=\"https:\/\/www.ptvgroup.com\/en\/solutions\/products\/ptv-route-optimiser\/functions\/routing-scheduling-interfaces\/\" target=\"_blank\" rel=\"noopener\">integrating TMS, CRM or ERP systems<\/a>,\u00a0it\u2019s possible to exchange all relevant information automatically.<\/p>\n<p>Also, you might want to consider a link to on-board computers in the vehicles, so that the planned routes can be automatically forwarded to drivers.[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_empty_space height=&#8221;78px&#8221;][vc_single_image image=&#8221;13476&#8243; img_size=&#8221;500&#215;500&#8243;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<h2><strong>4. Which factors does route optimization software considers?<\/strong><\/h2>\n<p>We refer to these factors as <strong>restrictions<\/strong>.\u00a0The most common restrictions are time and delivery windows.\u00a0This means, for example, that route optimization software automatically calculates that some shops cannot be delivered before 10:00am.<\/p>\n<p>But there many other restrictions the software considers, such as:<\/p>\n<ul>\n<li>Legal driving and rest times Volumes, weights, and load meters<\/li>\n<li>Vehicle profiles: Truck with trailer, EV, van, etc.<\/li>\n<li>Qualifications of drivers: With or without ADR certificate, etc.<\/li>\n<li>Service-times<\/li>\n<\/ul>\n<h2><strong>5. What\u2019s the difference between scheduling in TMS and route optimization software?<\/strong><\/h2>\n<p>\u201cRoute optimization software?\u00a0We already have that in our TMS!\u201d\u00a0\u2013 we often get this response from representatives of companies, when asked if they have ever considered investing in \u00a0route optimization software.\u00a0They refer to the digital planning board, which their TMS is equipped with. But route optimization software clearly offers more possibilities, in comparison to the digital planning board.\u00a0So, what exactly is the difference between the two?<\/p>\n<p>Unlike a digital plan board, \u00a0route optimization software can optimize all routes simultaneously.\u00a0To this end, the system uses advanced algorithms to quickly calculate which combinations of orders lead to the shortest, fastest, and most efficient routes.<\/p>\n<p>In addition, a route optimization software automatically considers all restrictions.\u00a0<a href=\"https:\/\/blog.ptvgroup.com\/nl\/transport-en-logistiek\/digitaal-planbord\/\" target=\"_blank\" rel=\"noopener\">Read our blog post on why a digital planning board is not a route optimization software.<\/a><\/p>\n<h2><strong>6. Is my company too small for a route optimization system?<\/strong><\/h2>\n<p>Is a route optimization system only relevant for companies with a fleet of dozens of trucks?\u00a0The answer is no.<\/p>\n<p>It is not the number of trucks, but the complexity of operations, that determines whether a route optimization system is needed.\u00a0A planner, who sends several lorries onto the road with several stops per route every day, quickly loses overview on how to increase efficiency.<\/p>\n<p>Moreover, the software grows with the organization.\u00a0If the number of orders, vehicles or planners increases, a route optimization system helps growth in a controlled manner.<\/p>\n<h2><strong>7. Will a route optimization system replace my planners?<\/strong><\/h2>\n<p>No, planners remain absolutely necessary.\u00a0A route optimization system contains advanced algorithms that allow companies to quickly calculate the optimal routes based on many variables.\u00a0This saves a lot of time, so planners can focus on other activities.\u00a0The best route planning is a combination of smart algorithms <strong>and<\/strong> experienced planners.<\/p>\n<p>So, what exactly is the added value of a route optimization system?\u00a0It\u2019s the overview and insight that enables planners to make more informed decisions.\u00a0Better decisions lead to better results, with the planner always in full control and accountable for the end result.<\/p>\n<h2><strong>8.Will I be able to inform customers about expected delivery times?<\/strong><\/h2>\n<p>After planning is complete, the route optimization system allows you to notify all customers\u00a0<a href=\"https:\/\/www.ptvgroup.com\/en\/solutions\/products\/ptv-route-optimiser\/functions\/eta-calculator-fleet\/\" target=\"_blank\" rel=\"noopener\">about the\u00a0estimated time of arrival (ETA)<\/a>.\u00a0It\u2019s possible to update about the delivery times via SMS or e-mail.\u00a0You can set the time blocks yourself.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/2&#8243;][vc_column_text]<\/p>\n<h2><strong>9. Can I save money with this software<\/strong><strong>?<\/strong><\/h2>\n<p>[\/vc_column_text][vc_single_image image=&#8221;11771&#8243; img_size=&#8221;500&#215;500&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_empty_space height=&#8221;132px&#8221;][vc_column_text]Optimizing route planning saves costs.\u00a0With a route optimization system, you ensure the vehicles are optimally loaded; deliver more orders with the same number of trucks and planners; and ensure the vehicles drive on efficient and accessible routes.<\/p>\n<p>You can schedule multiple stops per route, so you need fewer vehicles on the road.\u00a0In addition, planning the routes takes less time, so planners have more time for other essential tasks.<\/p>\n<p>How does a route optimization system save costs?\u00a0By automatically distributing the orders across the fleet.\u00a0Reduced kilometers and planning times contribute to efficiency, which indirectly contributes to cost savings.<\/p>\n<p>The orders indicate at which locations a truck must stop, after which the system calculates the most optimal routes along those locations.\u00a0In this way you are assured of the most efficient transport planning and you save valuable kilometers and hours.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]In addition, the accurate planning of the software allows you to better serve your customers.<\/p>\n<p>The software also contributes to a reduction of CO2 emissions.\u00a0This is becoming increasingly important in transport, and with a route optimization system you can calculate and reduce emissions of your fleet.<\/p>\n<h2><strong>10. How much does it<\/strong><strong>\u00a0cost?<\/strong><\/h2>\n<p>This depends on various factors, such as the desired road network (map material), the number of planners, the number of vehicles to be planned, and how many additional modules are needed.\u00a0In addition, the supplier calculates costs for implementation (done by consultants) and annual maintenance of the system.\u00a0<a href=\"https:\/\/blog.ptvgroup.com\/nl\/transport-en-logistiek\/kosten-van-een-ritplanningssysteem\/\" target=\"_blank\" rel=\"noopener\">Also read our blog post about the costs of a route optimization software and the payback period.<\/a>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_cta h2=&#8221;Save costs and increase efficiency&#8221; h4=&#8221;A route planning software can upgrade your logistics operations&#8221; shape=&#8221;square&#8221; style=&#8221;flat&#8221; color=&#8221;black&#8221; add_button=&#8221;bottom&#8221; btn_title=&#8221;Discover OptiFlow&#8221; btn_style=&#8221;flat&#8221; btn_shape=&#8221;square&#8221; btn_color=&#8221;white&#8221; btn_link=&#8221;url:https%3A%2F%2Fwww.ptvlogistics.com%2Fen%2Fproducts%2Foptiflow|target:_blank&#8221;][\/vc_cta][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p class=\"card-text\">Ten answers to frequently asked questions about route optimization software. How much will it cost? What will you need to get it running? And how will you save money and meet ETAs with it?  [&#8230;]<\/p>\n<p class=\"m-0\"><a class=\"btn btn-outline-secondary btn-read-more\" href=\"https:\/\/blog.ptvlogistics.com\/en\/transport-logistics\/ten-crucial-faq-about-route-optimization-software\/\">Read More<\/a><\/p>\n","protected":false},"author":120,"featured_media":14534,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[173,3],"tags":[],"class_list":["post-15666","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-route-optimisation-scheduling","category-transport-logistics"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Ten crucial FAQ about route optimization software | PTV Logistics Blog<\/title>\n<meta name=\"description\" content=\"Ten answers to FAQs on route optimization software. 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